REC Foundation Event Partner Summit

The 2023 Event Partner Summit was held on July 11-12, at Kettering University in Flint, Michigan.

Presentations

Select a Date

Select a Date
  • Full Agenda
  • July 11
  • July 12
Breakfast

Breakfast will be held at the hotel.

7:00 AM - 8:00 AM
July 11, 2023
Hotels
Shuttles

Shuttles between Hotels and Kettering University pick up at this time.

7:30 AM - 8:15 AM
July 11, 2023
Welcome and Introductions

Welcome from the REC Foundation, Kettering University, and Event Sponsors.

9:00 AM - 9:30 AM
July 11, 2023
Auditorium, Learning Commons
Welcome and Updates from the CEO

Dan Mantz, CEO of the REC Foundation welcomes attendees.

9:30 AM - 10:30 AM
July 11, 2023
Auditorium, Learning Commons
Break
10:30 AM - 10:45 AM
July 11, 2023
Learning Commons
Season Updates

Find out what's new in 2023-2024.

10:45 AM - 12:00 PM
July 11, 2023
Auditorium, Learning Commons
Lunch
12:00 PM - 1:15 PM
July 11, 2023
Cafeteria, Learning Commons
VRC Over Under Game Discussion

The Game Design Committee (GDC) will give an overview of the new VRC game.

1:30 PM - 2:15 PM
July 11, 2023
Sunset Room, Campus Center
VIQRC Full Volume Game Discussion

The Game Design Committee (GDC) will give an overview of the new VIQRC game.

2:15 PM - 3:00 PM
July 11, 2023
Sunset Room, Campus Center
Break
3:00 PM - 3:15 PM
July 11, 2023
Campus Center
Future of Worlds

A strategic discussion about the future of the VEX Robotics World Championship.

3:15 PM - 4:45 PM
July 11, 2023
Sunset Room, Campus Center
Q and A

Ryan Osweiler, Interim Senior Director of Robotics Programs, leads a Q-and-A session.

4:45 PM - 5:30 PM
July 11, 2023
Sunset Room, Campus Center
Dinner and Networking
5:30 PM - 7:00 PM
July 11, 2023
Cafeteria, Learning Commons
Breakfast

Breakfast will be held at the hotel.

7:00 AM - 8:00 AM
July 12, 2023
Hotels
Shuttles

Shuttles between Hotels and Kettering University pick up at this time.

7:30 AM - 8:15 AM
July 12, 2023
Judging Updates

The Competition Judging Committee (CJC) will outline updates to the Guide to Judging for the upcoming season.

9:00 AM - 10:00 AM
July 12, 2023
Auditorium, Learning Commons
Breakout Session 1

Topics:

  1. Hosting Signature Events – Learn the process for planning and hosting a Signature Event. Room Assignment: Auditorium
  2. Volunteer Recruitment, Management, and Retention – Discussion on how and where to find volunteers for events. Room Assignment: Room 5200
  3. Judging Best Practices – Learn how to make your judging process efficient and in line with the Guide to Judging. Room Assignment: A Room
  4. Team/Competition Classification – Brainstorm session on how the REC Foundation could potentially split teams and/or events by competition level. Room Assignment: Gold Room
  5. Smart Field Control – Learn how to set up, connect, and troubleshoot the VRC Smart Field Control system. Room Assignment: Sunset Room
10:00 AM - 10:50 AM
July 12, 2023
Learning Commons/Campus Center
Breakout Session 2

Topics:

  1. Elevating an Event Region Championship – How to create the best end of season experience for your Region. Room Assignment: Auditorium
  2. Event Best Practices – General discussion and sharing tips on making events run smooth and enjoyable for teams. Room Assignment: Room 5200
  3. Event Region EP/Key Volunteer Training Model – Learn how to take the EP Summit experience to your regional meetings. Room Assignment: A Room
  4. Leagues – A discussion on the value of Leagues and how best to run them. Room Assignment: Gold Room
  5. Smart Field Control – Learn how to setup, connect, and troubleshoot the VRC Smart Field Control system. Room Assignment: Sunset Room
11:00 AM - 11:50 AM
July 12, 2023
Learning Commons/Campus Center
Lunch
12:00 PM - 1:00 PM
July 12, 2023
Cafeteria, Learning Commons
Q-and-A and Hot Topics

Ryan Osweiler, Interim Senior Director of Robotics Programs, leads a Q-and-A session.

1:00 PM - 1:30 PM
July 12, 2023
Auditorium, Learning Commons
Campus Tours

Kettering University will give campus tours to all attendees.

1:30 PM - 2:30 PM
July 12, 2023
Kettering University
Breakout Session 3

Topics:

  1. Hosting Signature Events – Learn the process to plan and host a Signature Event. Room Assignment: Auditorium
  2. Volunteer Recruitment/Management/Retention – Discussion on how and where to find volunteers for events. Room Assignment: Room 5200
  3. Judging Best Practices – Learn how to make your judging process efficient and in line with the Guide to Judging. Room Assignment: A Room
  4. Team and Competition Classification – Brainstorm session on how the REC Foundation could potentially split teams and events by competition level. Room Assignment: Gold Room
  5. Smart Field Control – Learn how to setup, connect, and troubleshoot the VRC Smart Field Control system. Room Assignment: Sunset Room
2:30 PM - 3:20 PM
July 12, 2023
Learning Commons/Campus Center
Breakout Session 4

Topics:

  1. Elevating an Event Region Championship – How to create the best end of season experience for your Region. Room Assignment: Auditorium
  2. Event Best Practices – General discussion and sharing tips on making events run smooth and enjoyable for teams. Room Assignment: Room 5200
  3. Event Region EP and Key Volunteer Training Model – Learn how to take the EP Summit experience to your regional meetings. Room Assignment: A Room
  4. Leagues – A discussion on the value of Leagues and how best to run them. Room Assignment: Gold Room
  5. Smart Field Control – Learn how to setup, connect, and troubleshoot the VRC Smart Field Control system. Room Assignment: Sunset Room
3:30 PM - 4:20 PM
July 12, 2023
Learning Commons/Campus Center
Award Chart Discussion

A strategic review and discussion about the award charts.

4:30 PM - 5:30 PM
July 12, 2023
Sunset Room, Campus Center
Q-and-A and Hot Topics

Ryan Osweiler, Interim Senior Director of Robotics Programs, leads a Q-and-A session.

5:30 PM - 6:00 PM
July 12, 2023
Sunset Room, Campus Center
Dinner and Networking
6:00 PM - 7:00 PM
July 12, 2023
Cafeteria, Learning Commons
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